This article uses desks as the main example, but the same steps apply to all resource types:
Desks
Private Offices
Meeting Rooms
Pods
Parking
Lockers
Where functionality differs per resource type, we’ve highlighted those differences.
Prerequisites
To manage resources, you must be at least a Coordinator, Building, or Global admin in Kadence.
Create a New Resource
To add a resource (e.g. desk) to your floor:
Navigate to Buildings in the left-hand menu
Select the building and floor where you'd like to add the resource
Click Add (top right), then select the resource type (e.g. Desk, Room, Parking)
You’ll now see the create form, where you can:
Name the resource (e.g. Desk 101)
Upload a photo of the resource (Optional)
Enable/disable booking for the resource
Set a capacity for the resource (Available only for Rooms or Pods)
Add/remove amenities (e.g. monitor, standing desk, whiteboard). See this guide on how to create or configure amenities in Kadence.
Once you’re happy with your selections, click Add to create the resource.
For Desks, Private Offices, Lockers, and Parking resources you will be brought to a second page where you can:
Toggle Restrict Access to On to assign the resource to specific users (Optional)
Search and select the user(s) you would like to assign to the desk
Enable "Make public on unassigned days" so others can book it if not already assigned or if a booking is cancelled
You can give multiple users access to book the same resource themselves, or assign a user to specific day(s) so Kadence automatically reserves it for them
Once you’re happy with your selections, click Save or Save & add another to create the resource or additional resources of the same type.
Update the visual representation of an existing floorplan
To update the visual layout of a floorplan (e.g. new resource placements), email the revised plan to [email protected].
Our design team will turn around most change requests within 3 business days from submission date.
Edit an Existing Resource
To update a resource:
Go to Buildings → Select a building → Floor
Find the resource and click the kebab menu (⋮)
Select Edit Resource
Here you can:
Update the resource name
Upload or change the photo
Toggle bookable status on/off
Add/remove amenities
Manage user access and assignments (Not available for Rooms or Pods)
For Desks, Private Offices, Lockers, and Parking resources you can click Restrict Access. Toggle Restrict Access to On to assign the resource to specific users (Optional)
Search and select the user(s) you would like to assign to the desk
Enable "Make public on unassigned days" so others can book it if not already assigned or if a booking is cancelled
You can give multiple users access to book the same resource themselves, or assign a user to specific day(s) so Kadence automatically reserves it for them
Once you're happy with your changes, click Save.
Delete a Resource
If a resource is no longer needed:
Navigate to Buildings → Building → Floor
Click the kebab menu (⋮) next to the resource
Select Delete Resource
Confirm your choice in the prompt
Deleting a resource will permanently remove it and all associated data from Kadence, including booking history. To pull a CSV report before deletion, follow this guide.
Frequently Asked Questions
Can I make a specific resource unbookable by all employees?
Can I make a specific resource unbookable by all employees?
Yes, when you toggle Allow booking OFF no users in Kadence will be able to create bookings for that resource.
Can I assign resources to employees?
Can I assign resources to employees?
Yes, you can assign resource types desks, private offices, parking, and lockers to specific users through the create or edit resource pages. When editing, you will need to click the Restrict access header.
Need Help?
For floorplan requests or questions, contact:
📩 [email protected]
For support with anything else, reach out to:
📩 [email protected]
For more helpful articles see:
📚 Kadence Help Center