The Kadence Outlook Add-in brings the power of Kadence into your Outlook calendar. Users can search and book rooms from directly within a meeting invite, ensuring calendars and room schedules stay in sync.

Prerequisites

Before getting started:

You must be a Global Admin in Kadence
You must have admin access to Microsoft Entra, or support from your Entra admin

How the Add-in Works

Once installed, the Kadence Add-in allows you to:

Create or edit a meeting
1. Open a calendar event
2. Click the Kadence Room Booking icon in the toolbar
Launch the side panel
1. View available rooms in real-time
2. See capacity, location, and amenities
Book or remove a room
1. Click Add to insert a room into the Location field
2. Click Remove to take it out
Forward meetings
1. Click the Kadence icon
2. Select a room and click Copy
Paste the room email into the To field when forwarding the meeting

How to Install the Add-in

For End Users

You can add the Kadence Add-in manually:

Open Outlook (Windows or Mac)
Go to Home > Get Add-ins
Search Kadence Room Booking
Click Add

Once installed, the icon will appear in your meeting toolbar. See this Microsoft guide for more information.

For Microsoft 365 / Entra Admins

To deploy to your organization:

Go to the Microsoft 365 Admin Center
Navigate to Settings > Integrated apps
Click Add-ins > Deploy Add-in
Choose From the Store > Kadence Room Booking
Choose deployment method:
- Automatically for all users
- Optional for users
- Assign to specific groups
Complete the deployment steps

See this Microsoft guide for more information.

Compatibility & Requirements

Requirement	Details
Supported Platforms	Outlook Desktop (Windows & Mac)
Partial Support	Outlook Web (limited functionality)
Kadence Account	Required, with room booking permissions
Internet Connection	Required for real-time sync with Kadence API
Deployment Options	Manual install or Admin-deployed via Entra

Need Help?

For floorplan requests or questions, contact:
📩 [email protected]

For support with anything else, reach out to:
📩 [email protected]

For more helpful articles see:
📚 Kadence Help Center

Microsoft Teams Integration Setup Guide

Enable or Disable Kadence AI

Microsoft / Outlook Rooms Setup Guide

How to Add Catering to Meeting Rooms

Create Room Events in Outlook