As a Global Admin or Building Admin, you can set up and manage Room Displays for your building(s) in just a few steps.
Before you begin
To ensure a smooth setup, make sure:
Room Displays is enabled for your organisation (paid add-on)
Your building, floors, and rooms are already configured
Rooms are marked as bookable
You have access to the tablet device you want to pair
Room Display Permissions
| Global Admin | Building Admin |
Add, edit & remove room displays | Yes | Yes |
Configure display settings | Yes | Yes |
Manage displays per building | Yes | Yes |
Set up a Room Display
Setting up a Room Display includes pairing the device, linking it to a room, and configuring its settings.
Step 1: Pair the tablet with Kadence
Start by connecting your physical tablet to your Kadence environment.
Download the Kadence Room Display app on your tablet
Open the app — it will automatically enter pairing mode
Note the setup code displayed on screen
Go to devices.onkadence.co
Enter the setup code
Once complete, your tablet will be successfully paired to your organisation.
Step 2: Link the tablet to a room
Next, assign the tablet to a specific meeting room within a building.
Go to Buildings
Select the relevant building
Click New room tablet
Fill in the tablet details:
Select a floor
Choose a meeting room
Only rooms that are configured as bookable will appear in the list.
Step 3: Customise the display experience
Tailor how the Room Display looks and behaves for your workplace.
Choose your light/dark mode
Set the default language
Use Smart Setup to copy settings from an existing tablet
Smart Setup is ideal when deploying multiple tablets across a building or multiple buildings—ensuring consistency at scale.
Step 4: Configure device behaviour
Control how users can interact with the display directly from the tablet.
Allow bookings from the display
Let users instantly book available rooms (Default: on)Allow booking cancellations
Enable users to cancel meetings from the tablet (Default: on)Enable check-ins
Require users to confirm their meeting to retain the room (Default: on)Hide meeting names (privacy setting)
Configure this at the room level:
Building → Settings → Resources → Rooms
Manage Room Displays per building
You can manage all Room Displays for a building in one place.
Go to Building
Navigate to Settings → Room Tablets
From here, you can:
Edit a display
Update room assignment
Rename the device
Adjust settings
Delete a display
Use the kebab menu
This will unpair the tablet
The device will show a disconnected state until re-paired
Monitor real-time sync
Calendar updates automatically reflect on the tablet
Bookings made on the tablet sync back to Kadence instantly
Outcome
Once set up, your Room Displays will:
Show real-time availability outside each room
Enable instant bookings and check-ins
Improve visibility and utilisation of meeting spaces
Provide better workplace insights through usage data