Kadence's HR integration keeps your people data in sync with your HR system so you spend less time on manual updates and more time on the work that matters. Once connected, Kadence automatically picks up new starters before their first day, flags leavers ahead of their last, and updates colleagues' working status when they're off on annual leave or sick.
What the integration does
New starters and leavers. New starters appear in Kadence — with the right building and start date — before day one, so admins can get them set up in advance. Leavers are automatically deprovisioned when they're removed from your systems.
Leave and working status. Approved leave (vacation, sick days, and more) syncs automatically, updating a person's status to Not working and adjusting their desk bookings — no manual entry needed.
One connection, kept in sync. Once it's set up, there's nothing to maintain day-to-day. Kadence keeps pulling updates in the background for as long as the integration stays connected.
Before you start
Your account needs to be on a WorkOps Pro plan with the HR integration enabled. If you don't see the option in your settings, get in touch with your Kadence representative or contact [email protected].
You'll need to be a Global Admin to connect, configure, or disconnect the integration.
Your HR system needs to be one we support — see the full list of supported platforms in Connect your HR system below.
Where to go next
The integration touches a few different parts of Kadence, so we've split the details across three guides depending on what you're trying to do:
Connect your HR system — for Global Admins setting up the integration for the first time. Covers connecting your HR provider, mapping work locations to Kadence buildings, and disconnecting or reconfiguring later on.
Using the HR integration — for Global Admins, Building Admins, and Coordinators. Covers what changes day-to-day: pending new starters in the directory, booking on their behalf, how leave data flows through, and how HR data works alongside Active Directory/SSO.
Your working status and leave in Kadence — for everyone. Covers how your own status updates automatically when you're off, and how to fine-tune or split it across a day.
Good to know
Bank holidays aren't synced unless your HR system records them as individual leave entries.
Room bookings are never canceled automatically — only desk bookings adjust when someone's on leave.
Leave reasons stay private. Kadence only ever shows Not working — never the type of leave — keeping sensitive HR data in your HR system where it belongs.
Need Help?
For support, reach out to:
📩 [email protected]
For more helpful articles see:
📚 Kadence Help Center