There are two different settings that control how far in advance people can book — it's easy to change the wrong one. This guide shows you which one to use.
Option 1: The default booking window (applies to everyone)
Use this if you want to change how far in advance all employees can book a resource type (e.g. "employees can book desks up to 4 weeks out").
Go to Settings → Resources
Use the left-hand menu to select the resource type (Desks, Rooms, Pods, etc.)
Under Single Bookings, find Booking in advance
Choose a window mode:
Rolling window — the horizon moves forward one day at a time, so there's always the same fixed number of days bookable ahead
Fixed window — set a window length plus a changeover date/time, and the next whole block of days opens up at once on that schedule
Click Save — this applies to all resources of that type
This setting is not configured inside a neighborhood. Each resource type (desks, rooms, pods, etc.) has its own independent booking window, set in Settings → Resources. See Global Resource Settings for the full breakdown of what else you can configure per resource type.
Option 2: Neighborhood priority booking (applies to one neighborhood only)
Use this only if you want specific teams to get earlier access than everyone else for a particular neighborhood (e.g. "the Sales team can book desks in the North Wing 14 days out, but everyone else can only book 3 days out").
Go to Buildings → building → floor
Open (or create) the neighborhood, then go to its Priority Booking settings
Toggle Enable priority booking ON
Assign the priority team(s) and the days they get early access
Under Set Booking Access for Others, enter how many days before the booking date non-priority users can book
This only overrides timing for resources inside that one neighborhood, and only takes effect once priority booking is turned on. It does not change the default booking window used everywhere else. See How to Create and Configure Neighborhoods for full steps.
Which one do I need?
You want to... | Use this setting |
Change how far ahead everyone can book desks, rooms, pods, etc. | Settings → Resources → [resource type] → Booking in advance |
Give one team earlier access to one neighborhood, while everyone else waits longer | Neighborhood → Priority Booking |
Need Help?
For support, reach out to:
📩 [email protected]
For more helpful articles see:
📚 Kadence Help Center