Originally introduced during COVID, this feature allows admins to review uploaded documents and optionally restrict building access for users who are not approved.
When enabled, employees may be required to upload documentation before they can book into specific buildings.
Prerequisites
You must be a Global Admin in Kadence
Enable Workplace Safety Documentation
To enable workplace safety documentation:
Log in to Kadence
Navigate to Settings
Select Policies
Scroll down to Vaccination Status
Toggle on Capture proof of vaccination
Select the building(s) where unapproved users should be prevented from booking
Click Confirm
Once enabled, Kadence will enforce booking restrictions for the selected buildings.
How Building Restrictions Work
Users without approved documentation will not be able to book in restricted buildings
Users with documents that are pending review or denied are also blocked from booking in those buildings
Approved users can book as normal
Assign Workplace Safety Admins
In addition to Global Admins, specific users can be granted access to manage workplace safety documentation.
To assign a Workplace Safety Admin:
Navigate to Directory
Open a user's profile
Under the Role field, tick Workplace Safety Admin on or off
Click Save
Users with this role can review, approve, and reject uploaded safety documents by users through the Workplace Security section of user profiles.
Any role type, including Employee users, can be assigned as a workplace safety admin.
Reviewing Workplace Safety Documents
Once workplace safety is enabled, a new Workplace Safety tab appears on user profiles.
Workplace Safety Admins can:
View documents uploaded by users
See document status (Pending, Approved, Rejected)
Approve or reject documents
See who reviewed the document and when
Approved and rejected actions are logged against the document for audit purposes.
User Experience
Users can upload documents at any time from their profile
Users can delete and re-upload documents freely
Users are notified when:
A document is uploaded
A document is approved
A document is rejected
If a document is rejected or under review, the user will be blocked from booking into restricted buildings until approval is granted.
Need Help?
For support, reach out to:
📩 [email protected]
For floorplan requests or questions, contact:
📩 [email protected]
For more helpful articles see:
📚 Kadence Help Center