SpaceOps is a visual, interactive, AI-powered planning tool designed to help you reimagine and optimise your workplace layout — from reassigning floors and relocating teams to modelling future headcount scenarios.
Accessing SpaceOps
SpaceOps is a paid add-on. If you don’t see it in your navigation menu, contact your CX representative or [email protected] to request access or book a demo.
If enabled for your organisation, you’ll see SpaceOps in the left-hand menu.
SpaceOps is available to:
Global Admins
Building Admins
Coordinators
Team Managers
From the SpaceOps dashboard, you can:
Create new Stack Plans#
View existing Stack Plans
Edit or delete Plans
Create Your Stack Plan
Create a new plan by clicking Create new.
Step 1: Choose Your Building
Start by giving your stack plan a clear name and selecting the building you want to model.
Changes made in SpaceOps do not affect your live building setup in Kadence.
This is a planning environment only.
Once selected, you can:
Edit the number of resources per floor
Close existing floors
Add new floors
Explore layout changes without impacting live data
Click Next to continue.
Step 2: Set Up Your Teams
This step models your hybrid policy and team behaviour — whether you operate office-first, flexible, or hybrid.
SpaceOps uses AI and real booking data to help guide decisions and reduce guesswork.
Here’s how:
Streamline Your Team List
Automatically remove inactive teams based on booking history.Right-Size Teams
AI calculates how many team members actively visit the selected office. You can manually adjust numbers if you're planning for hiring or growth.Predict In-Office Days
AI suggests how often each team typically comes in. You can override this to reflect policy changes or future expectations.
You can also:
Lock teams with fixed headcount or fixed in-office days
Manually adjust any values
Plan for future growth scenarios
When you’re ready, click Next to build your stack. You can still make changes later.
Step 3: Build Your Stack
This is where your stack plan comes to life.
Kadence AI automatically assigns teams to floors using booking data, capacity, and policy assumptions — balancing collaboration and space efficiency.
You’ll see a visual layout showing:
Team placements
Floor capacity
Gaps or overflow
Overall utilisation
You remain fully in control.
You can:
Drag and drop teams between floors
Edit team size, in-office days, or required workpoints
Split teams across multiple floors
Lock specific teams or floors while re-optimising others
Close floors to simulate reduced capacity
Use Undo/Redo to test different scenarios
This allows you to explore multiple restack options before making decisions.
Step 4: Export and Share
Once your plan is finalised, click Export to download a polished PDF version of your stack plan.
This is ideal for:
Leadership presentations
Stakeholder reviews
Real estate planning discussions
Export functionality may not be included in the initial beta release.
What’s Next?
SpaceOps is designed to help you confidently model change before making operational decisions.
Use it to:
Prepare for headcount growth
Optimise underutilised floors
Support hybrid policy changes
Plan office consolidations or expansions
If you’d like support or best practice guidance, contact your CX representative or [email protected].
Need Help?
For floorplan requests or questions, contact:
📩 [email protected]
For support with anything else, reach out to:
📩 [email protected]
For more helpful articles see:
📚 Kadence Help Center