The floorplan in Offices uses colors and icons to show what's free, what's taken, and what you can't book. This guide explains each one.

To see a short version in Kadence, open the map legend on the floorplan.

Color is never the only clue. Hover over or tap any space to see its status in words, along with any message about why it can't be booked.

Space colors

Color	Status	What it means
Green	Available	Nobody has booked this space for the time you've selected.
Orange	Booked	Someone has booked this space for the whole day.
Striped orange	Partially booked	Someone has booked part of the day. Select the space to see which times are free.
Blue	In use	Someone has booked this space and checked in. Only shown in Live view.
Pink	N/A	The space you've currently selected
Gray	Not available	The space is blocked, closed, or not bookable for you. See Why is something grayed out? below.

Meeting rooms and private offices may be shaded across the whole room instead of showing a small marker. The colors mean the same thing.

Live view vs. a chosen date

Live view shows what's happening right now, including who has checked in (blue).
Picking a date shows bookings for that day. Blue isn't used, and partly booked spaces show as striped orange.

Icons

Icon	What it means
🔒 Closed padlock	You can't book this space.
🔓 Open padlock	The space is restricted, but you can book it anyway (Admins and Coordinators only).
👤 User icon	This space is assigned to you.
📌 Pin	One of your preferred desks. See Using Preferred Desks.
Photo or initials	A colleague has booked this space.

For the full list of restriction messages, and what admins see compared with employees, see Understanding Offices.

Why is something grayed out?

A building or floor

The building is closed on the date you've picked, either because of a planned closure or because the date falls outside the building's opening hours.
Opening hours follow the building's local time zone, so it may look closed earlier or later than you expect if you're in a different time zone.
You don't have access to this building

A space

It's been blocked or marked as unbookable by an admin.
It belongs to a neighborhood you don't have access to.
It's assigned to someone else.
It doesn't have the amenities you've filtered for.

For more detail, see Why are some spaces unavailable for me to book?

FAQs

Can I change the floorplan colors?

Not at the moment. Kadence's colors are designed to meet accessibility standards, and every space also shows its status in words when you hover over or tap it.

Why does a desk look available but I still can't book it?

It may have a restriction, such as a booking limit or a priority booking window. Select the space to see the reason.

Need help?

For support, contact 📩 [email protected].

For floorplan requests or questions, contact 📩 [email protected].

Floorplan Key: What the Colors and Icons Mean