This article shows you how to manage your personal profile in Kadence. From updating your details and working hours to controlling notifications and privacy settings.
Keeping your profile up to date ensures bookings default correctly, notifications are relevant, and your colleagues can coordinate with you more easily.
Edit Your Personal Details
You can update most of your personal information directly from your profile.
To edit your personal details:
Click your profile picture or initials in the top-right corner of Kadence
Select Profile
From here, you can update:
Profile picture
First and last name
Job title
Default weekly Kadence (office, remote, or not working)
Default working hours
Biography
If your account is synced from your company directory, you may not be able to edit your name or job title. For help updating these details, reach out to your Global Admin(s).
When you’re done, click Save in the bottom-right corner.
Set Your Working Hours
Your working hours control the default start and end times when you make bookings in Kadence.
When you set working hours:
New bookings will automatically match your schedule
Existing recurring bookings will update automatically
You don’t need to edit bookings manually
To update your working hours:
Click your profile picture
Select Profile
Under Kadence, find Working hours
Click Change
Set your preferred hours
Choose whether your colleagues can see your working hours
Click Update
Manage Your Preferences
Your profile settings help Kadence personalize your booking experience.
To update preferences:
Click your profile picture
Select Settings
From here, you can:
Control your notifications
Set a preferred building and floor
This will be pre-selected whenever you make a new booking
Choose your preferred language
Select your preferred time format
Click Save to apply your changes.
Control Your Notifications
Kadence lets you control which notifications you receive so you’re only alerted about what matters to you.
You can turn email and instant messenger notifications on or off for:
Booking notifications
Starred colleague notifications
Announcement notifications
Instant messenger notifications will only appear if your company has Microsoft Teams or Slack integrated.
Push notifications can only be enabled or disabled through the Kadence mobile app.
Click Save when you’re finished.
Manage Star Requests and Privacy
Starred colleagues help teams coordinate office days, but you stay in control of your privacy.
Choose Who Can Star You
To manage starred colleague settings:
Click your profile picture or initials
Select Profile
Click Privacy
You can choose to:
Disallow anyone from starring you
Require colleagues to request to star you
Allow anyone to star you
If your company enforces a starred colleague policy, you may not be able to override it.
If you remove someone who has starred you, they will not be notified.
Review Star Requests
You can approve, ignore, or remove star requests at any time.
To manage star requests:
Click your profile picture or initials
Select Profile
Click Starred Me
From here, you can:
See who has starred you
Approve or ignore pending requests
Remove approved starred colleagues
Use Incognito Mode
Incognito Mode allows you to hide your activity from other users in Kadence.
When Incognito Mode is enabled, others won’t be able to:
See your details on office floorplans
See your bookings in team views
View your bookings or weekly Kadence on your profile
Star you as a colleague
Anyone who previously starred you will no longer see you in their starred list.
To turn Incognito Mode on or off:
Click your profile picture or initials
Select Profile
Click Privacy
Toggle Incognito Mode on or off
Changes are saved automatically and apply instantly.
That’s It
Your profile is the foundation of your Kadence experience. Keeping it updated helps ensure smoother bookings, better coordination with colleagues, and notifications that work for you.
If you’re unsure which options are available to you, reach out to your company’s Kadence admin for guidance.