Recurring bookings (also called repeat bookings) let you book the same space on the same days each week in one go, instead of booking every day individually. This guide covers how to set one up, what patterns are supported, how to change or cancel a series, and the admin settings that control them.
Don't see a repeat option when you book? Repeat bookings are turned on or off by your Kadence admin for each resource type. Check with your admin if the option is missing.
How to create a recurring booking
Click New booking from the left-hand menu (or start a booking from your Homepage or Offices).
Choose who the booking is for, then select the date, time, and booking type.
Turn on the Repeat option.
Select the days of the week you want to repeat on (for example, Monday and Wednesday).
Choose an end date for the series.
Click Continue, pick your space, and confirm.
If your chosen space isn't available on some of the dates, Kadence shows you which dates have a conflict. You can still go ahead and book all the dates that are available.
For a full walkthrough of the booking flow, see Make, Manage, and Check In to Bookings.
Which repeat patterns are supported?
Recurring bookings repeat weekly. You can pick one or more days of the week, and the series repeats on those days every week until the end date.
Pattern | Supported |
Weekly, on one or more set days | Yes |
Fortnightly / every other week | No |
Monthly, or every n weeks | No |
Need a fortnightly booking? Fortnightly patterns aren't available yet. As a workaround, create a weekly series and then cancel the occurrences on the weeks you don't need, or book the alternate weeks as individual bookings.
Which resource types support repeat bookings?
Resource type | Repeat bookings |
Desks | Yes |
Private Offices | Yes |
Meeting Rooms | Yes - Weekly series sync automatically to the room's Google or Outlook calendar. |
Pods | Yes |
Onsite | Yes |
Lockers | Yes |
Parking (Advanced) | Only when Advanced Parking is enabled. |
Your admin still needs to turn on repeat bookings for each resource type. See the Resource Type Support Matrix for how this compares with other settings.
Editing or canceling one booking vs. the whole series
Edit a recurring booking
Go to Bookings and click any booking in the series.
Use the edit icon (pencil) to change the time, date, location, or who it's for.
Click Save.
Choose whether the change applies to this booking only or this and all following bookings.
This and all following bookings only changes the booking you opened and everything after it. Earlier bookings in the series stay as they are. To change the whole series, open the first upcoming booking before you edit.
For more on editing, see How to Edit a Booking.
Cancel a recurring booking
Go to Bookings and click any booking in the series.
Click Cancel booking.
Choose to cancel this booking only or all bookings in the series.
To cancel a handful of individual dates, you can also tick them in your Bookings list and click Cancel booking(s).
Past bookings, and bookings you've already checked in to or out of, can't be canceled or rescheduled.
Frequently Asked Questions
Why did my repeat booking stop after a week?
Why did my repeat booking stop after a week?
A series can't run past your organization's booking window for that resource type. If the window is 7 days, the latest end date you can pick is about a week out. Ask your admin about the Booking in advance setting, and create a new series once more dates open up.
Can I book fortnightly or every other week?
Can I book fortnightly or every other week?
Not currently. Recurring bookings repeat weekly. You can create a weekly series and cancel the weeks you don't need, or book alternate weeks individually.
How do I cancel a whole series?
How do I cancel a whole series?
Open any booking in the series from Bookings, click Cancel booking, and choose all bookings in the series.
What happens if my space isn't free on some of the dates?
What happens if my space isn't free on some of the dates?
Kadence shows which dates have a conflict, and you can still book the remaining available dates. Book a different space separately for any dates that were unavailable.
Will I be reminded when my recurring booking is about to end?
Will I be reminded when my recurring booking is about to end?
No. Keep an eye on the end date in your Bookings list and create a new series when needed.
Can I change the end date of an existing series?
Can I change the end date of an existing series?
Yes. Edit any upcoming booking in the series, update the end date, and save. It can't go past your booking window.
Need Help?
For support, reach out to:
📩 [email protected]
For more helpful articles see:
📚 Kadence Help Center